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²ÝÝ®´«Ã½ is introducing two new travel vendors to better support our unique travel needs. These changes, effective February 2025, were selected through a formal Request for Proposal (RFP) process involving University stakeholders.

Travel Vendor Updates

• Key Travel:
  • Replacing Egencia as the online booking tool starting February 10, 2025. 
  • Specializes in academic, humanitarian, and non-profit travel.
  • Online booking: No fee.
  • Agent assistance: Fee capped at $25 (charged to the booking school/department).
• Travel 100 (T100):
  • Continues as a partner for agent-assisted travel.
  • Fees: $30 for domestic and $40 for international travel (charged to the booking school/department).
• Egencia Transition:
  • Egencia will remain available for bookings through February 28, 2025.

Key Travel Features and Benefits

Key Travel offers enhanced tools and services:

• Chart string validation and timely expense postings.
• Book guest travel without requiring a profile.
• Direct billing for Enterprise/National car rentals.
• 24/7 agent assistance including emergency support.
• Live chat with screen sharing.
• Multi-channel contact options: phone, email, text/SMS, WhatsApp.
• Fly America filter for sponsored travel.
• Academic fares for international travel.
• Access to low-cost carriers globally.
• Complimentary carbon offsets for certain prepaid hotel reservations.
• Integrated safety and risk alerts via the Key Travel Mobile app.

Preparing for the Transition

To get started with Key Travel on February 10, 2025, follow these steps:

1. Log in at using SSO.
2. Find "Create a Profile". Ensure your name matches your travel documents/passport.
3. If you would like to give permissions to someone to book travel for you, enter that person’s name or email under “Assign Profile Manager”.
4. Add loyalty program details and your travel preferences. 
5. Once completed, it will take 24 hours for your profile to become active.
6. Download the Key Travel Mobile App (look for the green "K"and available on iOS and Android).
7. Explore the Key Travel Academy for tutorials on using the tool.